Free Auto Repair Estimate Template
Write an itemized mechanic estimate or quote with labor, parts at your markup, fees and tax, and a customer signature line for authorization. Print it or save it as a PDF. Free, no sign-up, and nothing leaves your browser.
Example data is loaded so you can see how it works. Press Start blank to begin your own.
Preview
How to use this free auto repair estimate template
Your business details stay saved in this browser, so each new estimate starts with them filled in. Add the customer and vehicle, then the labor and parts you expect the job to need. Parts use your cost plus markup, and the customer only sees the price. Set a valid-until date, add your fee and tax, write any exclusions in the notes, and press Print or save as PDF.
The printed estimate ends with a customer authorization block with signature, date and printed name lines. Nothing is uploaded, so save the PDF if you need to keep a copy.
What makes a mechanic quote hold up
- A clear scope. Describe the concern and the work you are quoting. Anything not listed is not included.
- Labor and parts broken out. Customers trust an itemized estimate more than a single number.
- An expiry date. Parts prices move. A valid-until date stops a six-month-old quote from coming back at the old price.
- A signature before work starts. Written authorization protects you when the final bill is questioned, and some states require it before you exceed the estimate.
- A plan for surprises. Say in the notes that additional work will be quoted before it is done.
Once the job is approved and done, the free invoice generator turns the same lines into an invoice.
Common questions
Is this auto repair estimate template free?
Yes. There is no sign-up and no watermark, and nothing you type leaves your browser. Your draft is saved only in this browser, so you can come back to it on the same device.
Does the estimate include a customer signature line?
Yes. Every estimate prints with a customer authorization block: a short statement that additional work needs their approval, plus lines for signature, date and printed name. Have the customer sign before you start the work.
What is the difference between an estimate and a quote?
In practice many shops use the words interchangeably. An estimate is usually an informed approximation that may change if more work is found, while a quote is often treated as a firmer price. Whichever you call it, get written approval before going over it.
Do I need written approval to go over an estimate?
Several states require written or recorded customer authorization before a repair exceeds the estimate, sometimes by a set percentage or dollar amount. Rules vary, so check your state. Getting a signature on the estimate and on any change is the safe habit everywhere.
How do I save the estimate as a PDF?
Press Print or save as PDF and choose Save as PDF as the printer. The print layout shows only the estimate, including the signature block, so you can print it for a wet signature or send the PDF.
Is there a mechanic estimate app that gets signatures on the phone?
Trackara Pro builds estimates from your phone, lets the customer sign on your screen or approve it digitally, and converts the approved estimate to an invoice in one tap. It is $49.99 a month or $499.99 a year with a 14-day free trial. Technicians you assign work to are free; a technician who needs their own app login is a $15/month seat.
Send estimates like this from your phone, try Trackara Pro free for 14 days
Quote on the spot, get the signature on your screen, and turn the approved estimate into an invoice in one tap. $49.99/mo or $499.99/yr, every feature included.
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